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n8n Workflow Automation · Built for Business Owners
Stop doing the work
Stop doing the work
your software
should do
You didn't start a business to copy-paste data between apps, chase approvals, or send the same follow-up email 40 times a week. Our n8n automation setups fix that — so you get your time back, permanently.
Your personalised solution
Find your fix in 30 seconds
Tell us what's hurting and how big your team is — we'll show you exactly what we'd build for you.
If your team does anything manually more than 3× a week — we can automate it.
Packages
Choose Your Plan
We don't just connect apps. We architect automation systems that run your business while you sleep.
Starter
$1,500–$2,500
Small teams & first-time automation users
- Up to 5 workflows with conditional logic
- 3 app integrations & webhook setup
- Error handling & auto-retry
- Basic monitoring dashboard
- 1-hour training session
- 14 days post-launch support
- AI-powered workflow nodes
- Self-hosted deployment
Timeline: 1–2 weeks
Get Started
⭐ Most Popular
Business
$3,500–$6,000
Growing teams & performance-focused operations
- Everything in Starter
- Up to 15 advanced workflows
- AI-powered nodes (GPT / Claude)
- CRM sync & smart lead routing
- Multi-step nurture sequences
- Slack / email alert pipelines
- Real-time monitoring dashboard
- 3-hour team training
- 45 days priority support
Timeline: 2–4 weeks
✔ 70% of our clients choose this plan
Start Business Plan
Enterprise
$7,500–$14,000
Multi-system brands & complex enterprise stacks
- Everything in Business
- 25+ workflows, unlimited integrations
- AI orchestration layer
- Self-hosted Docker deployment
- Document processing pipeline (OCR + NLP)
- Custom analytics & reporting
- API middleware & legacy bridge
- 8-hour executive training
- 90 days strategic support
- 3 monthly optimisation calls
Timeline: 4–8 weeks
Talk to Us
Plan Comparison
Everything You Get, Side by Side
Pick the automation engine built for your growth stage. Every feature, clearly compared — no surprises.
| Features | Starter | Business ⭐ | Enterprise |
|---|---|---|---|
| Workflows & Automation | |||
| Automation Workflows | 5 | 15 | 25+ |
| App Integrations | 3 | 10 | Custom ★ |
| Webhook Setup | ✓ | ✓ | ✓ |
| Conditional Logic & Branching | ✓ | ✓ | ✓ |
| Error Handling & Auto-Retry | ✓ | ✓ | ✓ |
| Multi-Step Nurture Sequences | — | ✓ | ✓ |
| Sub-Workflows & Loops | — | ✓ | ✓ |
| Rollback & Version Control | — | ✓ | ✓ |
| API Middleware & Legacy Bridge | — | — | ✓ |
| AI & Intelligence | |||
| AI-Powered Workflow Nodes | ✓ | ✓ | ✓ |
| GPT-4 / Claude Integration | — | ✓ | ✓ |
| Smart Lead Routing & Scoring | — | ✓ | ✓ |
| Document Processing (OCR + NLP) | — | — | ✓ |
| AI Orchestration Layer | — | — | ✓ |
| Integrations & Data Sync | |||
| CRM Sync (HubSpot / Salesforce / GHL) | — | ✓ | ✓ |
| Slack / Email Alert Pipelines | — | ✓ | ✓ |
| WhatsApp & SMS Pipelines | — | ✓ | ✓ |
| Custom API Integrations | — | — | ✓ |
| Monitoring & Reporting | |||
| Monitoring Dashboard | Basic | Real-time | Advanced |
| Execution Logs & Audit Trail | ✓ | ✓ | ✓ |
| Custom Analytics & Dashboards | — | — | ✓ |
| Deployment | |||
| Cloud Deployment | ✓ | ✓ | ✓ |
| Self-Hosted Deployment | ✓ | ✓ | ✓ |
| Docker / Private Server | — | — | ✓ |
| Training & Support | |||
| Hands-On Training | 1 hr | 3 hrs | 8 hrs |
| Post-Launch Support | 14 days | 45 days | 90 days |
| Priority Support | — | ✓ | ✓ |
| Monthly Optimisation Calls | — | — | 3 / month |
| Ready to get started? | 1–2 weeks Get Started |
2–4 weeks Start Now |
4–8 weeks Talk to Us |
14 hrsAvg saved / week
3 daysFirst workflow live
400+Apps connected
No codeFrom your team
See how our n8n automation eliminates manual work in real time
The real difference
Old way vs. our way
This isn't about the technology. It's about what your day looks like before and after.
✕ Before — the old way
✕
New lead comes in → sits in email → someone manually logs it → maybe followed up 2 days later.
✕
Invoice received → manually re-typed into accounting → filed somewhere → chased for approval by phone.
✕
Project status → open 4 tools → piece together the picture → send a manual report that's already out of date.
✕
New client onboarded → someone manually sends welcome email → forgets task 3 of 8 → client confused from day one.
✕
Weekend enquiry → nobody sees it → reply Monday → lead already went elsewhere. Happens every week.
✓ After — with our n8n automation
✓
New lead comes in → instantly logged in CRM → personalised reply sent → sales team alerted in Slack. All in 4 seconds.
✓
Invoice received → data extracted automatically → logged in QuickBooks → approval request to the right person.
✓
Project status → live dashboard pulls from all tools, always up to date. One click. No report needed.
✓
New client onboarded → 8-step sequence runs itself → every email, task, and resource → on time, every time.
✓
Weekend enquiry → instant personalised reply → booked for a call. All before Monday morning coffee.
Real solutions
Problems we solve — in your language
Not a list of features. Real problems, real outcomes. Pick the tab that sounds most like your world.
Lead Response Speed
"We lose leads because we're too slow to respond"
Every enquiry sits in email waiting for someone to manually reach out
Instant personalised reply the moment a lead submits — even at 2am on Sunday
CRM Hygiene
"Our CRM is a mess because nobody wants to update it"
Salespeople manually log calls, emails, notes — or they don't
Every email, call, meeting auto-logged. CRM stays clean without anyone thinking about it
Pipeline Visibility
"I have no idea where our deals actually are"
Chasing your team for updates, piecing together a status from memory
Live pipeline dashboard pulls from all sources. Real picture in one place, always
Data Silos
"I'm the human middleware between our tools"
Something updates in one tool, you manually tell the other 3 tools about it
Your tools talk to each other automatically. You stop being the messenger
Approval Bottlenecks
"Approvals get stuck because someone missed an email"
Requests sent by email, buried under 200 other things, chased repeatedly
Approval requests routed instantly, with auto-reminders and escalation if ignored
Reporting
"Building our weekly report takes half a day"
Logging into 6 tools, pulling numbers, pasting into a spreadsheet, writing commentary
Report builds and sends itself every Monday morning. You just read it
Invoice Processing
"Someone manually enters every invoice into our system"
Invoices arrive by email, someone reads them, types the numbers in, files the PDF
Invoice arrives → data extracted → logged in accounting → approval triggered. Zero manual entry
Expense Management
"Chasing receipts is a monthly nightmare"
WhatsApp photos, physical receipts, spreadsheets, emails. Chaos every month-end
One-tap receipt capture → auto-categorised → submitted → approved. 10 seconds per receipt
Cash Flow Visibility
"I only know our cash position when the accountant tells me"
Waiting for monthly reports, spreadsheets already a week out of date
Live cash flow dashboard. Know what's in, what's out, what's overdue — in real time
Client Onboarding
"New clients always feel confused at the start"
Someone manually sends welcome emails, creates accounts, schedules calls — always forgets something
Complete onboarding sequence runs itself. Every email, task, intro on time, every time
Churn Prevention
"We only find out a client is unhappy when they leave"
No system to spot disengagement. Renewals missed. Churn always a surprise
Early-warning signals trigger check-in workflows before the client thinks about leaving
Support Response
"Support tickets sit unanswered for too long"
Tickets arrive across email, chat, and social — with no prioritisation or routing
All tickets routed, categorised, assigned, and acknowledged automatically. SLAs met without oversight
Hiring Workflow
"Our hiring process is embarrassingly manual"
CVs in email, manual scheduling back-and-forth, candidates waiting days for a response
Applications auto-screened, interviews auto-scheduled, candidates updated at every stage
Employee Onboarding
"A new hire's first week is chaotic for everyone"
IT setup forgotten, welcome pack not sent, first-week schedule unclear — every time
Offer accepted → systems provisioned → welcome sequence started → manager alerted. Before day one
Leave Management
"Leave requests disappear into email black holes"
Email to manager → forgotten → awkward conversation → manual calendar update
Request submitted → approved in one click → calendar and payroll updated automatically
Our Process
Our Optimised n8n Delivery Process
A proven 3-step framework that gets your automation live fast, without errors, and built to scale.
01
Workflow Discovery
We map your apps, pain-points, data flows, and integration requirements before writing a single node.
02
Architecture & Build
We design scalable, error-handled n8n workflows with smart branching, AI nodes, and full API connectivity.
03
Deploy & Optimise
Rapid deployment, live testing, monitoring setup, and iterative tuning for peak workflow performance.
🧩 Add-Ons
Already have a plan?
Already have a plan?
Eliminate the next bottleneck.
Pick the problem that still sounds like yours. Most clients stack 2–3 add-ons to fully eliminate manual work.
★ Popular
📬 Leads Slipping Away
"We keep replying to the same enquiries — and still miss some."
AI Auto-Reply System — live in 3–5 days
→ Detects messages from all channels
→ AI understands intent, replies in your tone
→ Complex cases escalated to your team
⚠️ Need this if: You're replying manually or missing leads after hours
↑ Reply in <60 sec — every time🔴 If not fixed: Leads go to whoever responds first
★ Popular
📬 Leads From Everywhere
"Leads come from 5 sources — nobody knows who's handling what."
Lead Capture + Smart Routing — live in 3–5 days
→ All leads captured into one system automatically
→ Scored and assigned to the right rep instantly
→ Every lead contacted within minutes
⚠️ Need this if: Leads are falling through the cracks or going cold
↑ 30–50% faster first contact🔴 If not fixed: High-value leads keep going cold
⚙️ Automations Breaking
"Our automations break and need constant babysitting."
Resilient, Error-Proof Workflow System — live in 4–7 days
→ Retry logic + silent failure handling added
→ Edge cases covered with conditional flows
→ Live monitoring — alerts before your team notices
⚠️ Need this if: You check automations every morning or fear edge cases
↓ 80% fewer workflow failures🔴 If not fixed: One silent failure costs more than this add-on
⚙️ Messy Old Automations
"We built automations 2 years ago — nobody dares touch them now."
Full Workflow Audit + Optimisation — done in 5–10 days
→ Full audit: what works, what's a risk, what's dead
→ Bottlenecks removed, execution 2–3× faster
→ Everything documented so any team member can maintain it
⚠️ Need this if: Nobody can confidently explain how your automations work
2–3× faster execution🔴 If not fixed: Every new build adds more fragility
📊 Data Scattered Everywhere
"We added new tools — now data is inconsistent everywhere."
Real-Time Data Sync & Integration Layer — live in 5–10 days
→ All tools connected into one system
→ Real-time sync — no manual imports ever again
→ Custom bridges where APIs don't exist
⚠️ Need this if: Your team has stopped trusting the data in your tools
↓ 90% manual data entry removed🔴 If not fixed: Bad data leads to bad decisions — compounds fast
👥 Team Not Using It
"We paid for automation — the team still works the old way."
Team Adoption & Training System — done in 2–5 days
→ Hands-on training tailored to your workflows
→ SOPs so new hires are productive in hours
→ Adoption tracked until full usage confirmed
⚠️ Need this if: Someone on your team still has a spreadsheet they trust more
95%+ team adoption rate🔴 If not fixed: You'll get 30% of the ROI you paid for
Most Popular Combos
Stack add-ons. Multiply results.
Scale Pack
Add-On 4 + Add-On 5 + Add-On 6
Build an automation system your whole business runs on
Get Bundle →Not sure which add-on fits? Tell us what's still broken — we'll recommend the exact ones.
Get My Free Recommendation →
Case Studies
Proven ROI from Real Clients
Real businesses. Real automation. Real operational impact. Click any card to read the full case study.
Happy Clients
Client Success Stories That Define Our Excellence
Real results from real businesses. Watch what our n8n clients have to say.
1:55
"Agency time dropped from 25+ hrs/week to under 4. The integration alone was worth every penny."
n8n Automation560% ROISaaS Platform
2:08
"Revenue grew from $980K to $1.6M. Order processing went from 45 minutes to under 5"
CRM Automation+63% RevenueHome Staging
1:42
"We went from 200 events/year to 340. Lead response dropped from 6 hours to under 2 minutes."
AI Automation+65% RevenueEvent Decor
FAQ
Frequently Asked Questions
n8n is a workflow automation tool that connects your apps and automates repetitive tasks — like lead follow-ups, data syncing, and notifications — without manual work.
Almost anything repetitive, such as lead capture & follow-ups, data entry & syncing, client onboarding, notifications & alerts, reporting & dashboards. If it happens more than 3× a week — it can be automated.
No. We build and set up everything for you. Your team just uses the system — no technical skills required.
Usually within 3–7 days. We prioritize quick wins first so you start seeing results immediately.
Yes. We integrate with CRMs (HubSpot, GHL, Salesforce), Google Sheets, Slack, email, payment tools, APIs, and more. Your tools stay — we connect them.
No. n8n automation works for small teams saving time, growing businesses scaling operations, and large teams reducing operational overhead.
Most setups are simple connections between apps. We build error-handled workflows, scalable automation architecture, AI-powered decision logic, and systems that don’t break under load.
Most clients see 10–30+ hours saved per week, 70–90% reduction in manual tasks, faster response leading to more conversions, and 300–560% ROI.
We build safeguards like auto-retry logic, error alerts (Slack/email), and fallback flows so failures are handled before they impact your business.
Yes. We design workflows with modular architecture, scalable infrastructure, and multi-system integration capability so you don’t outgrow the system.
Yes. We offer self-hosted n8n (Docker / private servers), full data control, and secure API integrations so your data stays under your control.
Yes. We provide training for your team, monitoring & optimization, and ongoing support depending on your plan.
Why Exotica
Why Exotica AI Solutions?
We don't just build n8n flows — we architect automation ecosystems that drive measurable business results.
Deep n8n Expertise
50+ n8n automation systems built across SaaS, e-commerce, mortgage, events, healthcare, and digital agencies worldwide.
ROI-First Approach
Every workflow is designed to directly reduce cost or increase revenue. No bloated flows, no unnecessary nodes, no fluff.
Full-Stack AI Integration
n8n combined with GPT-4, Claude, voice AI, custom APIs, and legacy system bridges — all under one roof.
End-to-End Ownership
Discovery, architecture, build, training, and ongoing optimisation — we own the outcome, not just the delivery.
Proven Results
300–560% ROI, 78%+ time savings, measurably higher throughput — all backed by published client case studies.
Data Privacy & Security
Self-hosted options available. Your data stays on your infrastructure. Full Docker deployment with zero vendor lock-in.
Start here
Tell us what's broken.
Tell us what's broken.
We'll fix it — fast.
Free 15-minute audit. We'll map out exactly which tasks you should stop doing manually — and how quickly we can automate them.
Get In Touch
Write us a few words about your project and we’ll prepare a proposal for you within 24 hours.
