AI & Automation for General Contractors & Property Management
Your bids and job costs already hold the answer.
Nobody’s had time to connect them.
We build the automation layer between the tools you already run — Procore, Buildertrend, accounting, and email — so bids get leveled in minutes, subs confirm without a chase, and job costs stop lagging two weeks behind the field.
Fixed-price scope · You own the code · No long-term contract required to start
Built for teams using
Procore /
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Buildertrend logo
Accounting
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Bid portal
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Field /
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Where the week actually goes
Every card below is a real conversation we’ve had with an owner.
No two operations lose time the same way — use the calculator below to put your own numbers against whichever of these looks familiar.
Bid leveling
Comparing twelve sub bids takes a full day, every time
Scope, exclusions, and pricing arrive in twelve different formats. Someone retypes it all into a spreadsheet before anyone can compare a real number.
Fixed by AI-assisted bid leveling
Subcontractor follow-up
Subs don’t confirm until the day before mobilization
A confirmed bid isn’t a confirmed crew. Someone is on the phone all week chasing subs to actually show up on schedule.
Fixed by automated sub follow-up
Job costing
Job cost reports lag two weeks behind the field
Field costs, POs, and change orders live in three systems. By the time a report goes out, the numbers are already stale.
Fixed by daily job-costing reconciliation
Preconstruction
Nobody has one view of every active bid’s status
Estimating, compliance, and scheduling status live in separate tools. The PM asks a simple question and gets three different answers.
Fixed by one live preconstruction dashboard
Compliance
Certified payroll and safety docs get chased manually
Weekly certified payroll, safety certs, and E-Verify records get tracked by hand — and something always slips right before an audit.
Fixed by automated compliance-document tracking
Equipment
Equipment sits idle on one job while another site waits
Nobody has a live view of what’s mobilized where, so equipment gets double-booked or forgotten between sites.
Fixed by automated mobilization scheduling
Bid discovery
Bid opportunities get missed because nobody watches ten portals
Relevant work is posted across a dozen bid boards and GC portals. Nobody has time to check them all, so opportunities get missed entirely.
Fixed by automated bid opportunity aggregation
Prequalification
Prequal packages get rebuilt from scratch for every GC
Insurance, licensing, and safety documents get re-assembled by hand for every new general contractor relationship.
Fixed by automated prequalification packaging
Equipment & crew
Equipment and crew scheduling still happens on a whiteboard
Which crew is on which job, and which equipment is mobilized where, lives in someone’s head — or a photo of a whiteboard.
Fixed by automated equipment & crew scheduling
Licensing
Every state has different licensing and E-Verify rules to track
Working across state lines means tracking a different set of licensing, E-Verify, and prequalification rules for every jurisdiction, by hand.
Fixed by multi-jurisdiction compliance tracking
Payment
Payment applications sit unanswered for weeks
Pay apps and lien waivers go out and then sit — nobody is systematically chasing the GC’s accounts payable team for status.
Fixed by automated payment-application tracking
Reporting
The owner has no single view of which bids are pending, won, or lost
Win rate, active bids, and pipeline value live in separate spreadsheets nobody updates the same day.
Fixed by one live bid & project dashboard
Estimate your savings
Put your own numbers in. We won’t put words in your mouth.
Adjust the sliders to match how your team actually spends its week — the estimate updates as you go.
17 hrs
$40
30%
Estimated annual time value recovered
$10,608
Based only on the numbers you entered above — hours, rate, and automation share are all yours to adjust. This isn’t a figure we’re claiming; it’s simple arithmetic on your inputs.
Formula: hours/week × 52 × hourly rate × automation share. A real number for your operation comes from a short discovery call, not a website calculator.
What we build
Eight capabilities, scoped to your actual workflow — not a platform you have to learn.
AI-assisted bid levelingBid opportunity aggregation
Every sub bid normalized across scope, exclusions, and price before you compare a single number.Relevant bid opportunities across every portal and GC pulled into one feed, filtered to your capacity.
Subcontractor follow-up automationPrequalification package automation
Confirmation and dispatch chased automatically until every sub is locked for mobilization.Insurance, licensing, and safety documents auto-assembled to each GC’s prequal requirements.
Job-costing reconciliationEquipment & crew scheduling
Field costs, POs, and change orders reconciled against budget daily, not two weeks late.Which crew and which equipment is on which job, tracked automatically across every active site.
Preconstruction & compliance dashboardsMulti-jurisdiction compliance tracking
Estimating, compliance, and scheduling status for every active bid in one live view.Licensing, E-Verify, and prequalification rules tracked automatically for every state you work in.
Compliance-document extraction
Certified payroll, safety certs, and licensing documents extracted from PDFs and tracked automatically across every job.
Payment application tracking
Pay apps and lien waivers logged, followed up, and chased automatically until paid — not left to sit in someone’s inbox.
Safety & EMR verification
Safety records and EMR ratings verified automatically for every sub and vendor before they’re cleared to mobilize.
Project & bid portfolio dashboards
Win rate, active bids, and job costs in one live view everyone on the team actually trusts.
Why this holds up
Built like a spec, not a pitch.
Firms in this space carry real regulatory and financial exposure. We design the data model and audit trail around that from day one, not as an afterthought.
✓
Response time — Bids leveled and RFIs answered same day, not next week.
✓
Job costing — Reconciled against budget daily, not two weeks behind the field.
✓
Compliance — E-Verify, prequalification, and safety documentation logged and auditable on request.
✓
Vendor ops — Subcontractor confirmation and dispatch run themselves, zero manual chasing.
✓
Engagement — Fixed price and timeline agreed before a line of code is written.
✓
Ownership — You own the platform and the code outright, nothing here is a rented license.
AI & Automation Capabilities
Engineering-led automation, built to sit inside general contractor and subcontractor operations.
We design and build production software for teams that can’t afford to get compliance, job costing, or vendor coordination wrong — combining custom engineering with the AI judgment needed for the messy, non-standard parts of the job that off-the-shelf tools hand back to a human.
Full-stack build capability — from bid intake and takeoff data to job-costing dashboards and sub messaging your team touches every day.
Compliance-first architecture — audit trails and documented E-Verify, safety, and licensing logic designed in from the start, not retrofitted.
Works with what you already run — we connect and extend Procore, Buildertrend, or your existing accounting tools rather than replacing them.
You own what we build — the code, the data model, and the deployment are yours outright.
Capability visual
Dashboard screenshot or architecture diagram goes here — swap in before publishing.
Engagement
Every build starts with an agreed scope, not an open-ended retainer.
01 — Discover
Audit
We audit your current process, systems, and data flow to find exactly where structure is missing.
02 — Design
Scope
We agree a fixed price and timeline with architecture, wireframes, and a deliverable list before code is written.
03 — Build
Ship
Engineers build directly against the agreed scope, with regular check-ins so nothing arrives as a surprise.
04 — Launch
Support
We hand off a working platform you own outright, and stay on for the next phase.
How this is priced
Two ways to start, depending on what you already know.
Most firms in this space already spend a meaningful annual budget on software they under-use. We price against that reality, not against a generic “AI project” rate.
Starter engagement
Single workflowFixed price, 2–4 weeks
- One painful workflow — bid leveling, sub follow-up, or job-costing reconciliation
- Delivered against your existing Procore, Buildertrend, or accounting tools
- Proves the model before any larger commitment
Core engagement
Multi-system buildFixed price, 6–12 weeks
- Reconciliation, compliance dashboard, or unified job-costing view across 2–4 systems
- Full architecture, audit trail, and compliance logging included
- Typical scope for firms juggling bids, subs, and job costs across multiple systems
Case studies
Real systems. Real projects.
Construction case studies are still filling in as engagements complete — here’s what’s actually been scoped and delivered so far.
National Restoration Contractor
Bailey Holdings
Won the engagement against the client’s prior vendor with a lead-generation and coordination system built for a national restoration and construction business.
Scoped, built & delivered
General Contracting
Bingman Construction
Architecture and statement of work delivered for a job-costing and project-coordination system, scoped directly against their existing tools.
SOW & architecture delivered
Questions
FAQ
We already use Procore / Buildertrend / Sage. Do we need this?
Usually the software isn’t the gap — the configuration and the connections between tools are. We start every engagement by mapping what you already run before proposing anything new, and we’re often extending or connecting what you have rather than replacing it.
How is this priced if we don’t know the scope yet?
Discovery is a short, fixed-price engagement on its own. It produces a written audit and an agreed price and timeline — you see the number before any build work starts.
Who owns the system once it’s built?
You do — the code, the data model, and the deployment. This isn’t a license or a subscription to a platform we control.
How do you handle E-Verify, licensing, and safety compliance exposure?
Every automated decision — screening, dispatch, or document match — is logged with a timestamped rationale you can produce on request. We design the audit trail into the data model from the start, not as a bolt-on after a compliance review.
What if our job data is messier than we’re admitting?
That’s normal, and it’s exactly what the discovery phase is for. Messy, non-standard bid documents, invoices, or certified payroll records are the actual reason this work is custom rather than off-the-shelf.
Talk to an expert
See what your next bid cycle is actually costing you.
A short discovery call gets you a ranked list of what’s costing the most time, mapped to what we’d build to fix it — no obligation, no generic pitch deck.