AI & Automation for Real Estate Brokerages & Property Management
Your systems already hold the answer.
Nobody’s had time to connect them.
We build the automation layer between the tools you already run — CRM, accounting, leasing, dispatch — so leads get answered in minutes, owner reports go out without days of spreadsheet work, and nothing falls through the seam between two systems.
Fixed-price scope · You own the code · No long-term contract required to start
Where the week actually goes
Every card below is a real conversation we’ve had with an owner.
No two operations lose time the same way — use the calculator below to put your own numbers against whichever of these looks familiar.
Leasing
The lead goes cold before anyone replies
An inquiry lands on a listing at 9pm. Nobody answers until the next morning — by then they’ve toured with a competitor.
Fixed by instant, always-on leasing response
Owner reporting
Owner statements eat a week every cycle
Accounting, leasing, and maintenance data live in three places. Someone stitches them into a report by hand, every month.
Fixed by consolidated owner reporting
Vendor coordination
Maintenance requests stall on vendor follow-up
The request comes in fast. Getting a vendor to actually confirm and show up is a manual phone-and-email loop.
Fixed by automated vendor dispatch
CAM & renewals
CAM reconciliation still lives in a spreadsheet
Common area maintenance charges get recalculated by hand every cycle. Renewals get noticed a week too late.
Fixed by automated CAM reconciliation
Screening
Application decisions aren’t documented
Screening and pricing logic live in someone’s head. If it’s ever challenged, there’s no clean record of why.
Fixed by defensible, logged screening
Portfolio visibility
Five dashboards, no single answer
Occupancy in one tool, financials in another, maintenance in a third. The owner asks a simple question and gets three numbers.
Fixed by one live portfolio dashboard
Speed to lead
Website leads sit until Monday
A buyer fills out a form Friday night. By the time an agent replies, two other brokerages have already called.
Fixed by instant lead response & routing
Transaction files
Compliance files get audited after the fact
Missing signatures and disclosures surface at brokerage audit time, not before — when a fine is already on the table.
Fixed by automated file auditing
Commission
Splits get recalculated in a spreadsheet, disputed monthly
Team splits, caps, and referral fees are worked out by hand at every closing — and someone always disagrees with the math.
Fixed by automated commission calculation
Database
Past clients sit dead in the CRM
Years of closed clients and old leads never get a follow-up touch. Referral and repeat business goes unclaimed.
Fixed by scheduled re-engagement
Agent onboarding
New agents wait weeks to be productive
Accounts, MLS access, marketing templates, and checklist items get set up manually, one email at a time.
Fixed by automated onboarding
Reporting
The broker-owner has no single view of the office
Pipeline, agent production, and pending compliance items live in separate tools nobody checks the same day.
Fixed by one live production dashboard
Estimate your savings
Put your own numbers in. We won’t put words in your mouth.
Adjust the sliders to match how your team actually spends its week — the estimate updates as you go.
10 hrs
$45
50%
Estimated annual time value recovered
$11,700
Based only on the numbers you entered above — hours, rate, and automation share are all yours to adjust. This isn’t a figure we’re claiming; it’s simple arithmetic on your inputs.
Formula: hours/week × 52 × hourly rate × automation share. A real number for your operation comes from a short discovery call, not a website calculator.
What we build
Eight capabilities, scoped to your actual workflow — not a platform you have to learn.
Instant leasing / lead response
Real-time reply across SMS, email, and chat, with a scheduled tour instead of a next-morning callback.Website and portal leads get an instant qualifying reply and a routed handoff to the right agent, day or night.
Consolidated owner reportingCompliance file auditing
Accounting, leasing, and maintenance data assembled into one accurate report, generated on schedule.Every transaction file checked against the required disclosure and signature checklist before an auditor asks.
Vendor / partner coordination
Work orders dispatch to the right vendor automatically and get chased until confirmed.Escrow, lender, and inspection partners get automatic status pings so nothing waits on a phone call.
CAM reconciliationCommission split calculation
Calculated directly from lease terms and actual expenses, not re-keyed by hand each cycle.Splits, caps, and referral fees calculated automatically at every closing, with the math shown.
Fair-housing-defensible screeningAgent onboarding automation
Documented, auditable pricing and application logic, by design — not a black box.Accounts, MLS access, and checklist items triggered automatically the day an agent signs.
Preventive maintenance / follow-up
Inspections scheduled by asset cadence, before failures happen instead of after.Past clients and stale leads get a scheduled, non-generic re-engagement sequence.
Fraud & document verification
Identity and document checks run automatically on applications and transaction paperwork as fraud attempts rise.
Portfolio & production dashboards
Occupancy, financials, and deal pipeline in one live view everyone actually trusts.
Why this holds up
Built like a spec, not a pitch.
Firms in this space carry real regulatory weight. We design the data model and audit trail around that from day one, not as an afterthought.
✓
Response time — Real-time, day or night, not a next-morning callback.
✓
Reporting — Automated, accurate, on schedule, every cycle without exception.
✓
Compliance — Fair Housing, LIHTC/HOTMA, and state landlord-tenant logic documented and auditable on request.
✓
Vendor ops — Dispatch and follow-up run themselves, zero manual chasing.
✓
Engagement — Fixed price and timeline agreed before a line of code is written.
✓
Ownership — You own the platform and the code outright, nothing here is a rented license.
AI & Automation Capabilities
Engineering-led automation, built to sit inside real estate and property management operations.
We design and build production software for teams that can’t afford to get compliance, data handling, or vendor coordination wrong — combining custom engineering with the AI judgment needed for the messy, non-standard parts of the job that off-the-shelf tools hand back to a human.
Full-stack build capability — from data pipelines and integrations to the dashboards and messaging your team touches every day.
Compliance-first architecture — audit trails and documented decision logic designed in from the start, not retrofitted.
Works with what you already run — we connect and extend your CRM, accounting, and leasing tools rather than replacing them.
You own what we build — the code, the data model, and the deployment are yours outright.
Engagement
Every build starts with an agreed scope, not an open-ended retainer.
01 — Discover
Audit
We audit your current process, systems, and data flow to find exactly where structure is missing.
02 — Design
Scope
We agree a fixed price and timeline with architecture, wireframes, and a deliverable list before code is written.
03 — Build
Ship
Engineers build directly against the agreed scope, with regular check-ins so nothing arrives as a surprise.
04 — Launch
Support
We hand off a working platform you own outright, and stay on for the next phase.
How this is priced
Two ways to start, depending on what you already know.
Most firms in this space already spend a meaningful annual budget on software they under-use. We price against that reality, not against a generic “AI project” rate.
Starter engagement
Single workflowFixed price, 2–4 weeks
- One painful workflow — leasing response, vendor dispatch, or follow-up
- Delivered against your existing CRM and accounting tools
- Proves the model before any larger commitment
Core engagement
Multi-system buildFixed price, 6–12 weeks
- Reconciliation, owner reporting, or a unified dashboard across 2–4 systems
- Full architecture, audit trail, and compliance logging included
- Typical scope for firms already feeling the seam between systems
Questions
FAQ
We already use GHL / AppFolio / Buildertrend / Dotloop. Do we need this?
Usually the software isn’t the gap — the configuration and the connections between tools are. We start every engagement by mapping what you already run before proposing anything new, and we’re often extending or connecting what you have rather than replacing it.
How is this priced if we don’t know the scope yet?
Discovery is a short, fixed-price engagement on its own. It produces a written audit and an agreed price and timeline — you see the number before any build work starts.
Who owns the system once it’s built?
You do — the code, the data model, and the deployment. This isn’t a license or a subscription to a platform we control.
How do you handle fair housing and compliance exposure?
Every automated screening, pricing, or communication decision is logged with a timestamped rationale you can produce on request. We design the audit trail into the data model from the start, not as a bolt-on after a complaint.
What if our data is messier than we’re admitting?
That’s normal, and it’s exactly what the discovery phase is for. Messy, non-standard invoices, listings, or applicant records are the actual reason this work is custom rather than off-the-shelf.
Talk to an expert
See what your week is actually costing you.
A short discovery call gets you a ranked list of what’s costing the most time, mapped to what we’d build to fix it — no obligation, no generic pitch deck.
Happy Clients
Client Success Stories That Define Our Excellence
Real results from real businesses. Watch what our clients have to say.
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Agency time dropped from 25+ hrs/week to under 4. The TikTok integration alone was worth every penny.
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Revenue grew from $980K to $1.6M. Order processing went from 45 minutes to under 5.
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We went from 200 events/year to 340. Lead response dropped from 6 hours to under 2 minutes.
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