AHMED
Real Estate / Property Management — UAE
Client Profile
Industry
Real Estate (UAE)
Size
450+ luxury properties, 12 agents, $8.2M
revenue
Challenge
$18K monthly ads with 3.2% conversion,
4.5-hour response time, 30 hours weekly listings
Business Problem
→$18K monthly on ads with 3.2% conversion
→ 58% of inquiries never received follow-up
→ Manual listing across 12 platforms (Bayut, Property
Finder, Dubizzle) took 30+ hours weekly
→ Social media weak with 2,800 followers
→ Online reviews averaged 3.9 stars
→ 4.5-hour response time losing hot prospects
→ 180+ daily WhatsApp messages overwhelming agents
Objective
Transform lead generation:
Reduce ad spend 30%, increase leads 150%+
Sub-5-minute response time
Automate 80% qualification
Viewing booking 12% to 35%+
Improve reviews 3.9 to 4.5+
Build 15K+ followers
Automation Details
Listing Syndication
Single dashboard publishes to
12 portals with platform-specific formatting
Instant Response
WhatsApp bot responds <60
seconds with property details, availability
Lead Qualification
AI asks 8 questions (budget,
timeline, location, type) before agent handoff
Smart Routing
Leads auto-assigned by specialty,
availability, score
Drip Campaigns
14-day nurture with personalized
recommendations
Review Automation
Monitors 8 platforms hourly,
drafts responses
Content Calendar
Auto-posts 4x daily
3 weekly posts with market insights
Solution Overview
→Multi-platform listing syndication
→ AI lead qualification from Facebook/Instagram
→ WhatsApp automation for instant responses
→ Drip campaigns by property type
→ Review automation
→ LinkedIn content positionin
Technology Stack
Automation
Zapier, Make.com
Messaging
WhatsApp Business API, Twilio
Social
Facebook Business Suite, LinkedIn API,
Instagram API
CRM
HubSpot with real estate properties
Lead Enrichment
Clearbit, Hunter.io
Review Management
P Podium, Birdey
Content
Canva API, ChatGPT
Backend
Node.js, PostgreSQL
Analytics
Google Analytics 4, Facebook Pixel
Infrastructure
DigitalOcean, AWS S3
Outcome & Impact
→ Leads
: 238% increase, ad spend $18K to $12.5K
→ Response: 4.5 hours to 2.8 minutes (98% faster)
→ Viewing bookings: 12% to 41%
→ Reviews: 3.9 to 4.8 stars
→ Revenue: $8.2M to $11M
Why This Matters for Similar Clients
Real Estate Agencies
Agencies with 5+ agents can
double leads while cutting response time 95%
Property Management
Companies with 200+ units
automate tenant communications
Vacation Rentals
Hosts with 10+ properties
automate 90% of guest communications
Commercial RE
Brokers automate property
marketing
New Development Sales
Nurture 1,000+ prospects
simultaneously
ROI
Agencies generating $5M+ typically see 4-7
month payback with 400-800% ROI over 2 years
Lead Growth
Faster Response
Revenue